Thursday, 16 June 2016

Get the storage used by Office 365 groups using Powershell

Office 365 Groups are nothing but a hidden site collection with mailbox that are not visible in Site Collections view in Office 365 tenant Admin portal. You can only access these site collections by using PowerShell or through URL (https://<tanentname><group-name>/Shared documents”). Often, Office 365 administrators need to find the storage used by Office 365 groups since this storage gets the storage quota of the SharePoint Site Collections. In this post, I am going to write powershel script to find storage used by office 365 groups.

We can use the SharePoint Online Powershell cmdlet Get-SPOSite to get current site storage size and storage quota. Before proceed, run the following command to connect Sharepoint Online powershell module.
Connect-SPOService -Url https://<tanentname> -Credential
Now run the below script after replacing the <tanentname> and <group-name> with your own tenant name and group name.
$O365GroupSiteUrl ="https://<tanentname><group-name>"
$O365GroupSite = Get-SPOSite -Identity $O365GroupSiteUrl
$StorageSize =$O365GroupSite.StorageUsageCurrent 
Write-Host "Storage  used (MB): " $StorageSize " MB" -ForegroundColor Yellow
Write-Host "Storage  used (GB): " ($StorageSize/1024) " GB" -ForegroundColor Yellow

Get the current Storage Size for all Office 365 Groups:

To get the storage used by all Office 365 Groups, first, we need to get sharepoint site url for all the office 365 groups by using Exchange Online cmdlet Get-UnifiedGroup. The following powershell script gets current storage size and storage quota of all the office 365 groups. You need to replace your own Office 365 tenant name and admin credentials.
$userName ="admin@<tanentname>" 
$o365Cred = Get-Credential -UserName $userName -Message "Enter Office 365 Admin Credentials"

$o365Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri -Credential $o365Cred -Authentication Basic -AllowRedirection
Import-PSSession $o365Session

$spoAdminUrl ="https://<tanentname>" 
Connect-SPOService -Url $spoAdminUrl -Credential $o365Cred 

$O365Groups = Get-UnifiedGroup -ResultSize Unlimited


ForEach ($O365Group in $O365Groups){ 
If($O365Group.SharePointSiteUrl -ne $null) 
   $O365GroupSite=Get-SPOSite -Identity $O365Group.SharePointSiteUrl 
   $CustomResult += [PSCustomObject] @{ 
     GroupName =  $O365Group.DisplayName
     SiteUrl = $O365GroupSite.Url 
     StorageUsed_inMB = $O365GroupSite.StorageUsageCurrent
     StorageQuota_inGB = $O365GroupSite.StorageQuota/1024
     WarningSize_inGB =  $O365GroupSite.StorageQuotaWarningLevel/1024
$CustomResult | FT
You can also export the output into csv file:
$CustomResult | Export-CSV "C:\\O365-Group-Storage-Info.csv" -NoTypeInformation -Encoding UTF8


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