Thursday, 2 August 2018

How to find all digitally signed or encrypted emails in Outlook App

In this post, I am going to explain how to search and filter only the digitally signed emails or encrypted messages. By normal Outlook search we can filter emails by subject and message body, but we can't use this normal filter to search signed messages. For this case, we need to use Advanced Filter option and filter mails by its Message Class type.

You can find some of Message Class types in below list.
  • IPM.Note - Normal e-mail message.
  • IPM.Note.SMIME - The message is encrypted and can also be signed
  • IPM.Note.SMIME.MultipartSigned - The message is clear signed.
You can find the entire list here : E-mail message MessageClass types

Steps to filter messages by Message Class in Outlook

  • Go to Inbox (other mail folder), select Filter Email from the group Find in the Ribbon and click More Filters.
How to find all Digitally Signed and Encrypted Mails in Outlook App
  • Now you can see the Search tab open, select Search Tools under the group Options and click Advanced Find.
How to find signed messages or encrypted emails in outlook
  • Now you can see the Advanced Find window, click the tab Advanced -> Field -> All Mail fields -> Message Class as shown in below figure.
How to find signed messages or encrypted emails in outlook
  • Apply the contains condition in Message Class with the value IPM.Note.SMIME to search both signed and encrypted messages. 
Filter messages by Message Class in Outlook 2016
  • You need to apply exactly condition with the value IPM.Note.SMIME to filter only encrypted messages and apply exactly condition with the value IPM.Note.SMIME.MultipartSigned to list only signed messages that are not encrypted.
  • Once you have added the search criteria, then click Find Now button to scan the results.
Filter messages by Message Class in Outlook 2016


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